SEM Agency - ADMINiSTRATIVE ASSISTANT

Job Description

Department: All Departments

Reports to: Agency Owner

SUMMARY

Provides administrative support to Department Heads and staff per the direction of Department Head.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage Team calendar and independently schedules appointments based on availability
• Arranges travel plans and compiles all documents for travel
• Screens incoming calls and correspondence, responds proactively when possible
• Coordinates client meetings/presentations by arranging for facilities and catering and issuing appropriate information to attendees
• Assists in research and preparation of PowerPoint presentations
• Develop and mail client invoices
• Review and coordinate the payment of agency invoices
• Assistant in the payroll submission, accounting, and distribution of pay checks
• Collects and submits weekly timesheets
• Prepares expense reports as required
• Documents and distributes weekly status meeting minutes to team
• Keeps supervisor apprised of the status of work
• Prioritizes tasks and assignments to meet scheduled deadlines
• Researches and prepares special projects as required

QUALIFICATIONS

• Excellent communication skills both, written and oral
• Strong ability to organize and work on multiple tasks simultaneously
• Computer literate: Outlook, Word, Excel, PowerPoint, and Project
• Strong problem solving skills and detail oriented
• Able to function in a fast paced environment

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; reach with hands and arms; stoop, kneel, crouch, and crawl. The vision requirements include: ability to adjust focus and close vision.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.